CAPITAL PROGRAMME MONITORING 2022/2023 (TO JANUARY 2023)

OPEN

DECISION

ITEM 8

1. Purpose of Report

1. To present the Capital Programme Monitoring as at 31 January 2023.

2. Recommendations

1. That Members note the capital monitoring position as at 31 January 2023 as set out in Appendix 1.
2. That Members approve a £0.070m increase for the scheme to replace the appliance ladders (paragraph 3.2).
3. That Members approve slippage of £0.164m from the ICT Strategy Fund (paragraph 3.3).
4. That Members approve slippage totalling £0.391m for the ICT Capital programme Schemes, (paragraph 3.4).
5.  That Members approve slippage of £0.510m from the Joint Tri Control Project, (paragraph 3.5).
6. That Members approve slippage of £0.088m for the Property scheme to provide New Smoke House Equipment (paragraph 3.6).

3. Information and Analysis

       Capital Programme Monitoring

1. The updated position on the Capital Programme is shown in Appendix 1. It shows total expenditure to date of £0.600m which represents 45% of the revised budget of £1.350m.
   
   Transport Programme
    
2. Approval is requested to increase the £0.040 scheme for new appliance ladders, including improved three-section 9 metre ladders and 10.5m ladders, by a further £0.070m, funded from reserves. This acceleration will complete the replacement programme and assist the Service transition from outsourced ladder maintenance to undertaking this work in-house, more cost effectively.
   
   ICT Projects
    
3. Approval is sought to slip the remaining £0.164m budget of the ICT Strategy Fund due to resourcing issues and current demands on the ICT Team.
4. This resourcing pressure also affects the prioritisation and subsequent requirement for scheme slippage, totalling £0.391m, for the following schemes:
   • £0.035m from the Desktop PC replacement scheme,
   • £0.052m from the scheme to upgrade the Human Resources System,
   • £0.022m for the Sharepoint Upgrade / Move to Cloud scheme,
   • £0.105m for the Networking scheme,
   • £0.060m for the WAN Upgrades scheme,
   • £0.116m for the Corporate Wi-fi scheme
5. Slippage of £0.510m of the Joint Tri Control Project is requested. Systel are currently undertaking works worth £0.382m to enhance their mobilising system, including new servers, network, and telephony connection upgrades. This scheme is funded from the three residual capital grants balances and the slippage is required in the 2023/24 Capital Programme for future mobilising system developments. Further updates will be reported to Members in due course.
   
   Property Programme
6. The scheme to improve the smoke house equipment across four stations is currently under review following the tendering exercise and the significant cost increase. Slippage of the £0.088m scheme budget into 2023/24 is therefore required and a further update will be reported to Members.

4. Options Appraisal

1. None applicable to this report.

5. Legal Considerations

1. Included within the main body of the report.

6. Financial Considerations

1. Current year financial considerations are included within this report.  Future year capital programmes and financing decisions are considered as part of the budget setting process. The Authority continues to fund its capital programme in line with its agreed Medium Term Financial Strategy.

7. Other Considerations

1. None.

This report has been consulted upon and approved by the following officers:

Strategic Leadership Team – 15.3.23

Contact Officer:   Mark Nash                       Contact No:   01773 305410

Background Papers:

• 2023/24 – 2025/26 Capital Programme, Prudential Code Report and Treasury Management Strategy, 9 February 2023
• 2021/22 Capital Monitoring Update, 24 March 2022
• 2021/22 Capital and Prudential Outturn, 28 July 2022
• 2022/23 Capital Monitoring and Prudential Update, 1 December 2022
• Local Government Act 2003
• Prudential Code (amended in 2012)
• CIPFA Treasury Management in Public Services: Code of Practice 2017 Edition (the CIPFA Code) and associated guidance issued by CLG

Appendix 1

Capital Programme 2022-23 Appendix 1 (pdf 45.06 KB)