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Governance and Performance Working Group Meetings

Introduction

Management of the Service's governance and performance is carried out through this group. The Governance and Performance Working Group (GPWG) acts as a scrutiny panel for the Authority and is pro-active in ensuring that the principles and values of good governance are progressed and demonstrated throughout the Service.

GPWG Duties

All the following duties are reported to the Authority as appropriate.

Audit Duties

To provide independent assurance of the adequacy of the governance and risk management framework, the associated control environment and the independent scrutiny of the Authority's financial performance to the extent that it affects the Authority's exposure to risk and weakens the control.

Audit Activity

  • To ensure an effective interface is in place with external accrediting bodies
  • To comment on the scope and depth of external audit work and to ensure it gives value for money
  • To recommend the commissioning of work from internal and external audit
  • To consider specific reports as agreed with the internal and external auditors
  • Following receipt by the Fire & Rescue Authority, to consider in detail the recommendations of the external auditor's annual letter, the annual governance report, the annual report and opinion from Internal Audit and other relevant audit reports
  • To consider the annual internal audit programme (from Derby City), to receive reports and to monitor against agreed progress
  • To consider the summary of internal audit activity (actual and proposed) and the level of assurance it can give over the Authority's corporate governance arrangements
  • To consider reports and recommendations dealing with the management and performance of the providers of internal audit services and the annual review of internal audit

Governance and Risk Management Framework

  • To consider statutory consultation documents and any consequential implications for the Authority with respect to governance arrangements, corporate risk management and business continuity
  • To maintain an overview of the effectiveness of the Authority's constitution in respect of committee arrangements, contract procedure rules, financial regulations, schemes of delegation, officer codes of conduct and employees' behaviour and make recommendations to the Authority for improvement
  • To monitor effectiveness and outcomes relating to Authority policies on Whistle blowing, Anti-fraud and Anti-corruption strategy, external Complaints Procedure, employee Grievance Procedure, Bullying and Harassment Procedure, and Disciplinary Procedure
  • To oversee the production of the Authority's Annual Governance Statement, evaluating assurances of the effectiveness of arrangements for corporate governance
  • To monitor the application of the Local Government Pension Scheme and Firefighters' Pension Scheme 1992, and the New Firefighters' Pension 2006, including retirements and dismissals made on medical grounds
  • To evaluate the corporate risk upon the Fire and Rescue Authority's statutory duties and monitor the effective development and operation of risk management and business continuity in the Authority
  • To maintain the register of corporate risks and the corporate business continuity planning framework and review them at least six monthly
  • To seek assurance on the governance arrangements of partnerships

Scrutiny Duties

  • To scrutinise progress against the Service Plan, Integrated Risk Management Plan, and statutory and external accreditation assessment requirements) through the effective performance management of the corporate improvement plan
  • To scrutinise relevant qualitative and quantitative performance information
  • To consider the sufficiency of Service plans to deliver improved outcomes
  • To commission and oversee in-depth reviews on thematic areas (support for undertaking reviews will be from relevant officer working groups)
  • To identify and report on areas of strong / weak performance together with evidence of reasons why, making recommendations where relevant to the Fire & Rescue Authority for improvement
  • To receive reports from the FRA and Working Groups which may include the requirement for closer scrutiny

Accounts

  • To review the annual statement of accounts. Specifically, to consider and challenge whether appropriate accounting policies have been followed and whether there are concerns arising from the financial statements or from the audit that need to be brought to the attention of the Authority
  • To consider the external auditor's report to those charged with governance on issues arising from the audit of the accounts

The Governance and Performance Working Group work programme which contains a breakdown of the duties of the group by meeting which can be viewed by clicking on the link below.

Governance and Performance Working Group

Members of the Governance & Performance Working Group consist of the Strategic Leadership Team and members of the Fire & Rescue Authority.  Other Fire & Rescue Service Officers attend as necessary.

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Evonne Williams (Chair)

Derby City Council - Spondon Ward

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Stuart Swann (Vice Chair)

Derbyshire County Council - Swadlincote South Division

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Clive Moesby

Derbyshire County Council - Tibshelf Division

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Steve Marshall-Clarke

Derbyshire County Council - Alfreton and Somercotes Division

Meeting Dates

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