- What is the number of vehicles is owned by your organisation (vehicle fleets both directly managed by the organisation or by an external organisation)?
- What are the types of vehicle owned by your organisation (e.g. car, small delivery van, larger delivery vehicle, 4x4, special purpose vehicle etc.)?
- Is there a minimum tread depth at which tyres must be replaced? This might be at a tread depth greater than the 1.6mm legal minimum or it might be that drivers are reminded of the legal minimum.
- If an instruction is not in place, is there advice or guidance given and if so, what is that guidance?
- If the organisation has vehicles that provide an emergency response and/or have to contend with specific conditions, e.g. sometimes operate off-road, as well as vehicles involved in routine journeys, please provide details if there a variance between the instruction and/or advice given.
- If some or all of the vehicles used for a work purpose are managed by an external provider, please detail whether the policy on tyre replacement is that of your organisation or something in place from that provider.
- Please provide details of any related instructions and/or guidance related to tyres - for example (though not exhaustive) how regularly tyre checks (tread, wear, inflation, damage) should happen? whether winter tyres and summer tyres are used during the appropriate seasons? and so on.
- Please provide details if tyres used on vehicles for a work purpose have to be from an identified list of manufacturers or might be recommended to be from an identified list of manufacturers or whether there is more general guidance, e.g. 'only premium tyres should be fitted' or 'budget tyres are not advised'. Please provide this information covering vehicles that might be directly managed or managed by an external provider or in the circumstance of a private vehicle being used for a work purpose - identifying any variance on the requirement or advice in every instance.
1. DFRS has 270 vehicles on the fleet (a combination of purchased and leased vehicles).
2. Light vehicle types include: car, small van, large van, 4x4, trailers. Special purpose vehicle types include: fire appliance, off road special pumping appliance, aerial ladder platform, 8 wheel AWD moorland vehicle, lorry, water carrier, hook loader and prime mover for carrying demountable pods, modified large vans used for command unit, incident response unit, environmental unit, water rescue and welfare catering unit.
3. All vehicle tyres are replaced at 3mm.
4. Instructions regarding tyre inspection and replacement policy are contained in the Transport Handbook and the Service Procedure regarding Tyre Maintenance. The “A” & “B” Routine Check List for Large/Special vehicles and the “A” and Before Use Routine (BUR) for light vehicles includes the checking and inspection of the tyres.
5. There is no variance and all tyres are replaced at 3mm.
6. All vehicles are managed by Derbyshire Fire & Rescue Service.
Large & Special Vehicles are checked at shift change and weekly. The “A” & “B” Routine Check List for Large/Special vehicles includes the checking and inspection of the tyres.
Light Vehicles are checked weekly and before use. The “A” and Before Use Routine (BUR) for light vehicles includes the checking and inspection of the tyres.
Tyres are not changed to accommodate the seasons, although Officer cars are all fitted with CrossClimate Tyres.
The Service Procedure for Tyre Maintenance covers the following topics:
A Procedure for the Reporting of Defects
B Employee Responsibility: Employees who are allocated light vehicles on a long-term basis have responsibility for the vehicle and therefore must ensure that the tyres are inspected and pressure checked weekly. Any defect found should be reported as above.
C Out of Hours Breakdown: An out of hours call out facility is available to deal solely with emergencies such as punctures or tyre damage due to accidents etc. In the event of an emergency the Tyre Contractor will be mobilised by Fire & Rescue Service Control using a designated telephone number. Any Station requesting the breakdown service should assist Fire & Rescue Service Control by providing the following information: -
- Fleet No.
- Registration No.
- Location/Station Address
- Position of Tyre
- Tyre Size
- Description of Defect
- Contact Name
D Station Responsibility: In order to avoid premium callout charges, Stations must ensure that general tyre maintenance is carried out during the specified core hours.
Tyre Tread Depth: It is the Service policy to replace tyres when they have worn to the following depth: -
Appliances - 3 mm
Light vehicles - 3 mm
Trailers - 3 mm
The following is standard Leasing Company policy : Officer Car Scheme Lease Cars - 3 mm
E Operational Vehicles Only: Arrangements will be made to change the tyres at the earliest opportunity within the Tyre Contractor’s specified core working hours.
F Officer Car Scheme: Employees who are allocated a car through the Officer Car Scheme must ensure that both the tyre pressure and tyre condition are checked in accordance with the recommendations of the vehicle manufacturer which can be found in the vehicle handbook. All tyre defects must be reported directly to the Transport department.
G Legal Requirements (General):
It is illegal to use a tyre:
a) Which is not correctly inflated
b) Which has a break in its fabric or a cut in excess of 25mm or 10% of the section width of the tyres, deep enough to reach Which is not correctly inflated
c) Which has a break in its fabric or a cut in excess of 25mm or 10% of the section width of the tyres, deep enough to reach the body cords
d) Which has a lump, bulge or tear caused by separation, etc
e) Which is the wrong size or type for the vehicle’s use
f) Which has any portion of ply or cord exposed
g) On which the base of any groove which showed in the original tread pattern is not clearly visible
h) On which either:
(i) the grooves of the tread pattern do not have a depth of at least 1mm throughout a continuous band measuring at least ¾ of the breadth of tread and round the entire outer circumference of the tyre, or
(ii) Where the original tread pattern did not extend beyond ¾ of the breadth of the tread, the base of any groove, which showed in the tyre’s original tread pattern does not have a depth of at least 1mm.
Tyres fitted to cars, goods vehicles not exceeding 3.5 tonnes maximum gross weight, and light trailers must have a tread depth of at least 1.6mm.
H Appliance Wheel Torque Settings: Tyres that have been replaced will have their wheel nut torque settings re-checked by the Tyre Contractor in accordance with their own tyre management procedures.
8. For flexi duty officer cars Michelin CrossClimate tyres are fitted for operational preparedness and to offer additional assurance for business continuity resilience. Casual user vehicles must have tyres which meet manufacturer’s servicing and maintenance schedules and are road legal. Heavy vehicles : FRS operate a number of procurement policies for tyres that must be met by the supplied products. Consideration must be taken of the operating environment of these vehicles and the chassis manufacturers’ recommendations.